Request For Quote: Digital Storytelling Podcast

Tourism Vancouver Island is inviting quotations from qualified creative individuals to design and
develop a podcast that honours indigenous voices and promotes responsible tourism on
Vancouver Island.

The accompanying Terms of Reference may be utilized in the strictest confidence as
reference materials to assist in preparing your quotation.

Assumptions & Agreements

● The contract will be for the production of a podcast to be launched no later than
February 1, 2023.

Administration Process

In order to effectively review the proposals and fairly select a vendor, the following process will
be utilized:
● The responses to any questions by the proponents will be communicated to all
proponents of this RFQ.
● Proposals will be delivered to TVI no later than 4:00 pm on April 1, 2022. Quotations
received after this time will not be considered for this project.
● Proponents of this RFQ will be advised of the selection of a vendor no later than
Tuesday, April 15, 2021.
● A contract for services will be negotiated with the successful vendor immediately
following the selection process.

Selection Criteria

The contract for this project will be awarded based on several criteria of which effective use of
budget is only one. Following are the criteria that will be considered in relation to the selection of
a vendor:
● Proponent qualifications;
● Ability of the individual to complete this work;
● Close working relationship with First Nations and Indigenous stakeholders;
● Proposed price of providing the services required; and
● References

Technical Requirements

The technical requirements of this project are outlined in the Terms of Reference. Proponents
will provide detailed information on their ability to successfully complete all requirements
outlined in the Terms of Reference.

Additional Information

Proponents may wish to add any other additional information that they believe will provide
support for their quotation.

Quotation Requirements

● Proposed approach for accomplishing this project;
● Qualifications and experience;
● Timelines/schedule including milestones;
● Budget, including costs or fee schedules for project areas identified. If there are areas
that the proponent is not able to set firm prices on, this must be clearly noted in the
quotation; and
● Proposed payment terms.

Confidentiality

All documents, information and materials belonging to Tourism Vancouver Island, which are
obtained by the consultant for use in carrying out the project work, will be treated as
confidential and will not be used or disclosed to any third parties for any purposes other than
for the work to be done by the consultant. All materials, working papers, documents, reports,
ideas, concepts, working knowledge, or techniques created or developed in performing the
work to be done by the consultant or its employees, jointly by the consultant or its employees
and Tourism Vancouver Island personnel, shall be the property of Tourism Vancouver Island.

Please submit one copy of your proposal, no later than 4:00 pm Monday, April 1, 2022 via e-
mail to:

Kyla Egan
Rural and Remote Development
Tourism Vancouver Island
kyla@tourismvi.ca

Read the full RFQ and associated Terms of Reference here.

TVI is grateful to live, work and play on the traditional, ancestral and unceded territories of the Kwakwaka’wakw, Nuu-chah-nulth, and Coast Salish peoples.